The privacy statement below implements the information obligation laid down in the General Data Protection Regulation (”AVG”) to the data subject(s) whose personal data Van Veen Advocaten processes.
Introduction
The nature of Van Veen Advocaten’s business activities requires us to process certain personal data. In this privacy statement we inform you about how we, as data controller, handle your personal data. Van Veen Advocaten processes all personal data provided to or collected by it with the greatest possible care. Personal data provided to us or otherwise obtained by us will at all times be treated confidentially. Personal data is any information about a natural person. This can also be information that indirectly says something about someone or leads to someone.
Purposes of processing
Van Veen Advocaten collects personal data in order to provide you with the best possible service. We process your personal data for the following purposes:
Legal services
Our firm processes only those data necessary for the preparation, execution and completion of the assignment in question.
Compliance with legal obligations and (professional) regulations
Van Veen Advocaten processes personal data in order to comply with legal obligations and (professional) rules that apply to the legal profession. Examples are identification, verification of data, administrative obligations and/or retention periods.
Relationship Management
We may send our clients and relations relevant information, publications and/or invitations. We do this because of the maintenance and expansion of our clientele, partners, suppliers and other relations.
Customer Satisfaction Surveys
In order to continuously improve our services, Van Veen Advocaten sends client satisfaction surveys by e-mail to clients at the conclusion of a case or service. Participation in these surveys is voluntary.
Use and improvement of our website
To track and improve the content and use of our website, we collect and analyze the browsing behavior of visitors to our website.
Information and registration event Van Veen Lawyers
When you register for a meeting or event of Van Veen Advocaten, we will ask you for your personal data. This data will be used to confirm your registration, inform you about the meeting in question, register your attendance and provide you with any additional information after the meeting, such as a handout.
Security
When you visit our office, we will note your name and possibly the name of your organization when you arrive. We also record what time you left. This allows us to know which persons are on our premises in case of an emergency. It also prevents unauthorized persons from having access to our building. Security cameras have been installed in and around our building, continuously recording images. These images are kept for a period of 21 days for security purposes.
Applications and recruitment
When you apply to us or register for a recruitment activity, you provide us with personal data. An (online) screening and/or reference check may be part of the selection procedure. By applying for the vacancy you automatically give your consent to this. If your application does not lead to an appointment within Van Veen Advocaten, your data will in principle be deleted four (4) weeks after the end of the application procedure. If we wish to contact you again in the future in connection with a potentially suitable vacancy, we will ask your permission to keep your personal data for a longer period of time. In that case, your personal data will be kept for a maximum of one (1) year.
Processing categories of personal data
Van Veen Advocaten processes the following (types and/or categories
personal data of data subjects:
- Basic information such as your first and last name, title, gender, the organization where you work and/or your position;
- Contact information such as mailing address, (mobile) phone number, fax number and/or e-mail address;
- Additional personal information such as proof of identity, date of birth, nationality and/or marital status;
- Financial information, such as your bank account number;
- Technical data, such as your IP address, the device you use to visit our website and the pages you view;
- Personal data you give us when you apply for a job with us, such as your curriculum vitae;
- Any other personal data that we obtain from you or about you or that we may obtain ourselves and that we use for the above purposes.
Acquisition of personal data
We obtain your personal data from yourself or through your organization, for example when we are commissioned to provide legal services, when you visit our website or office, apply for a job with us, give us your business card or from information we receive from you during (telephone) conversations and/or e-mail correspondence. Van Veen Advocaten also receives personal data from persons from whom we purchase products and/or services or who are employed by our suppliers.
We additionally obtain personal data from, for example, counterparties, clients or from third parties in a matter we are handling. We may also consult (public) registers or obtain personal data from public sources and through websites.
Processing grounds
Van Veen Advocaten processes the personal data mentioned above only on the basis of the grounds referred to below in Article 6 of the AVG, namely as:
- the processing is necessary for the performance of a contract with the data subject, or in order to carry out pre-contractual acts at the data subject’s request, for example, for maintaining the client’s file or completing a job application process (“performance of the contract”);
- the processing is necessary to comply with a legal obligation incumbent on the processing controller, such as, for example, our obligation to ascertain the identity of our clients (“legal obligation”);
- the processing is necessary for the protection of the legitimate interests of Van Veen Advocaten or another party and those interests outweigh the interests or fundamental rights of the person whose data are involved, which is the case, for example, if we process personal data about you because you are an opposing party in a file we are handling (“legitimate interest”);
- the data subject has given consent to the processing (“consent”).
Statistics and cookies
In order to increase the ease of use of the website(s) of Van Veen Advocaten, use is made of “cookies”. A cookie is a small text file placed on your computer, tablet and/or smartphone during your visit to the website(s) of Van Veen Advocaten. For the use of tracking and/or analytical cookies we ask permission when you use the website via a pop-up notification from Cookiebot. You can refuse the use of these cookies at any time. This can also be done through the settings in your browser. For more information, please refer to our cookie policy.
Social media
The website(s) of Van Veen Advocaten include buttons and/or links to promote and/or share posts on social (media) networks or third party websites. Van Veen Advocaten does not monitor and is not responsible for the processing of your personal data by and through third parties, such as Facebook, Instagram and LinkedIn. Use of those media is at your own risk. Before using those third party services, it is advisable to read their privacy statement and terms of use.
Sharing personal data with third parties
Van Veen Advocaten will only share your personal data with third parties to the extent that this is necessary for the provision of services and with due observance of the above-mentioned purposes. This includes, for example, the (commissioning) of an expert investigation, the (commissioning) of a writ of summons by a bailiff, the provision of your personal data in connection with (legal) proceedings, correspondence with the other party or the engagement of a third party on behalf of and at the instruction of Van Veen Advocaten, such as an IT-supplier. In addition, Van Veen Advocaten may provide personal data to a third party, such as a regulator or another body vested with public authority, to the extent a legal obligation to do so exists. With the third party that processes your personal data on behalf of and on the instructions of Van Veen Advocaten, a processing agreement will be concluded. This also obligates that third party to comply with the AVG. A third party engaged by Van Veen Advocaten, offering services as a data processor, is itself responsible for compliance with the AVG for the (further) processing of your personal data. The relevant processing party may for example be an accountant, notary, bailiff and/or a third party engaged for the purpose of a second opinion or expert report.
Personal data security
Van Veen Advocaten attaches great importance to the security and protection of your personal information and, taking into account the state of the art, takes appropriate technical and organizational measures to ensure a security level appropriate to the risk. Persons working with us are bound to secrecy and must comply with our instructions aimed at the adequate protection of your data. If Van Veen Advocaten makes use of services of a third party, such as an IT-supplier, we will, within the framework of the protection of personal data, lay down further agreements on adequate security measures in a processing agreement with the third party in question.
Retention of personal data
Van Veen Advocaten retains personal data that are processed no longer than necessary for the aforementioned purposes of data processing or pursuant to laws and regulations. If there is a statutory retention obligation or a retention period under professional or conduct rules, we will adhere to those periods. Records will be retained by us for seven (7) years after closure. This means that if you would like to receive (original) documents from your file, you should indicate this to the handling attorney as soon as possible after the file is closed to prevent them from being destroyed. In case of a legitimate interest, Van Veen Advocaten reserves the right to keep personal data for twenty (20) years. You cannot derive any rights from this.
Your rights
You have the right to inspect the personal data we process about you. You also have the right to have your personal data changed or even deleted if the data are not (no longer) correct or if the processing is not (no longer) justified. Under certain circumstances, you can also restrict processing, request us to transfer your data or object to processing. You can make these requests in writing using the contact details below. You will receive notice from us within four (4) weeks of receiving your request.
Van Veen Advocaten
PO Box 442
6710 BK EDE
0318-68 78 78
Attn: Mr. O. Meijnen
privacy@vanveen.com
Under certain circumstances, Van Veen Advocaten cannot (fully) comply with your request as a data subject. This may have to do with the duty of confidentiality of the lawyer involved, legal retention periods or a legitimate interest of us or our client(s). If we do not comply with your request, we will explain why. Van Veen Advocaten will only process requests that relate to your own personal data. Beforehand, we must verify that we are providing the personal data in question to the correct person on the basis of your request. For verification, we will ask you for a copy of a valid passport, driver’s license or proof of identity with shielded passport photo and citizen service number.
Changes
In connection with changes in applicable laws and regulations and its business practices, Van Veen Advocaten may update this statement from time to time. For that reason, we encourage you to check our website regularly so that you are aware of any changes. If there are changes that may significantly affect one or more data subjects, we will do our best to inform those data subjects immediately. If we intend to use your data for other processing, we will always actively inform you in advance.
Questions and contact
If you have any questions, comments or a complaint regarding the processing of your personal data and/or this privacy statement, please contact our office manager, Mr. O. Meijnen, at privacy@vanveen.com and our general telephone number +31(0)318 68 78 78. Naturally, we hope to be of service to you as much as possible. You also have the option of submitting a complaint to the national supervisory authority, the Dutch Data Protection Authority.
This privacy statement was last modified on February 10, 2025.